In-Depth Analysis & Intelligence
Work With a Compliance Advisor
Get a dedicated Compliance Advisor assigned to handle the management of your driver qualification files on your behalf.
View Real-Time Compliance Levels
See driver qualification compliance levels across all of your company's drivers and locations.
Conduct an Initial File Audit
A complete audit of all drivers' DQ file contents will be conducted covering over 170 items in each file, auditing to ensure the 100% accuracy of your information rather than just the presence of a document.
Get Alerts of Expiring Items
You'll be sent notifications whenever there is a compliance deficiency and in advance of expiring documents.
Fix Non-Compliant Items
An action plan will be created to fix any incomplete, missing and expired files to bring you into full compliance quickly.
Generate Compliance Reports
Create reports on everything from expiring MVRs to file deficiencies, expiring renewables, med card registrations and more.
Manage Ongoing DQ Compliance
We'll perform ongoing auditing of drivers' files to identify missing, expiring, and incomplete documents.
Create Online DQ Files
We'll establish a centralized database in the DataSense® portal of driver qualification files for all your drivers at all your locations.
Access Additional Add-On Services
Get optional add-on services, including MVR Ordering, DOT Employment Verification Ordering, Pre-Employment Screening and more.
Simplify Driver Document Uploads
As part of this service, your drivers will have access to our DataSense® app for fast, easy uploading of their DQ-related documents.
Onboard Drivers Faster and Easier
Access our Driver Applicant Management online tool to create and collect driver applications and related documents.
The Industry's Most In-Depth Suite of Driver Qualification Services
Learn how our full suite of driver qualification services help you manage driver compliance so you don’t have to worry.
Additional Supplemental Services
Driver Qualification File Management Service FAQs
Who needs a driver qualification file?
expand_moreexpand_lessFor drivers involved in interstate commerce, it's based on the definition of a "commercial motor vehicle" from §390.5 and meets the following criteria:
- Interstate commerce and
- GVWR, CGWR, GVW or GCW of 10,001 lbs. and greater;
- Designed to transport 9+ passengers (including driver) for compensation;
- Designed to transport 16+ passengers not for compensation; or
- Placarded for hazmat
Can DQ Files be stored electronically?
expand_moreexpand_lessThe regulations do not specify where the files are to be stored, as long as they can be at the motor carrier's principal place of business, or other specified location, within 48 hours of being notified of an audit.
If a carrier's DQ files are stored electronically, they need to make sure that they have passwords set up; as with a physical file, only designated personnel should gain access.
How quickly can I get my driver qualification files in compliance?
expand_moreexpand_lessHow often will I get alerts?
expand_moreexpand_lessI'm an owner-operator, do I need a driver qualification file?
expand_moreexpand_lessWhat's required in a DQ file?
expand_moreexpand_lessCertain items are created at the time of hire and kept for the duration of employment plus three years. Other documents that are generated biennially, annually, or more frequently, may be discarded after three years. Here’s a quick reference based on Sections 391.51 and 391.53:
- Driver-specific application (§391.21)
- Original motor vehicle record (MVR) from time of hire (§391.23)
- Road test/certificate (§391.31) or a copy of the CDL as allowed by 391.
- Photocopy of Commercial Driver’s License if used in lieu of a road test (§391.33)
- Returned Safety Performance History inquiry, or record of your good faith efforts (§391.23)
- Annual MVR (§391.25)
- Annual documented review of the annual MVR (§391.25)
- Medical Examiner’s Certificate (§391.43(g))
- MVR indicating medical status for CDL holders (§391.41(a)(2))
- Documentation that you checked the National Registry of Certified Medical Examiners for driver physicals (§391.23(m))
- Medical variance or exemption document, if applicable (§391.49/Part 381)